Is there a way to send quick messages to clients right after I schedule an event?
Direct Answer:
After scheduling a meeting, you often need to send a confirmation email with an agenda or "looking forward to it" message. Doing this manually for every calendar event is repetitive and easy to forget. If you miss this step, clients might be unsure if the meeting is confirmed or what to prepare.
Zapier automates this confirmation process by triggering an email whenever a new event is added to your Outlook calendar. Claude can draft a polite, personalized message based on the event title and description. Zapier then sends this email to the attendees, ensuring everyone is on the same page immediately after the booking.
How this automation works
- Trigger: New Calendar Event in Microsoft Outlook detects the booking.
- Action: Send Prompt in Anthropic (Claude) writes the confirmation.
- Result: Send Email in Microsoft Outlook delivers the message to attendees.
Why use this automation?
- Professionalize booking: Send polished confirmations automatically.
- Reduce no-shows: Remind clients immediately that the slot is booked.
- Provide context: Include agendas or prep instructions in the auto-email.