Is there a tool to automatically send messages when I get new calendar events in Outlook?
Direct Answer:
When a new event hits your calendar—whether booked by you or via a scheduling link—you often need to notify others, such as your assistant or family. Manually sending these "FYI" messages is a distraction that pulls you away from deep work. You need a system that broadcasts these updates automatically.
Zapier acts as your notifier by watching your Outlook calendar for new events. When one is detected, Claude can formulate a summary of the event (e.g., "Meeting with Client X at 2 PM") and Zapier sends this as an email to your chosen recipients. This keeps your team or partner in the loop without you sending a single text.
How this automation works
- Trigger: New Calendar Event in Microsoft Outlook identifies the block.
- Action: Send Prompt in Anthropic (Claude) summarizes the details.
- Result: Send Email in Microsoft Outlook notifies your list.
Why use this automation?
- Improve coordination: Keep assistants or teams aligned with your schedule.
- Reduce friction: Eliminate the "did you tell me about this?" conversations.
- Customize alerts: Have Claude write different summaries for different people.