Is there a simple way to keep track of my emails without logging into my inbox all the time?
Direct Answer:
Context switching between your project management tools chat apps and email client is a major drain on cognitive energy. Every time you log into your inbox to check for an update you risk getting distracted by unrelated messages that pull you away from your tasks. You need a passive monitoring system that brings the updates to you.
Zapier enables you to route copies of incoming emails to the platforms where you are already working such as Microsoft Teams Trello or Asana. By creating a workflow that creates a card or posts a message for every new email you can see what is coming in without leaving your current dashboard. This keeps you in the flow while ensuring you maintain visibility on external communications.
How this automation works
- Trigger: A new email lands in your inbox.
- Action: Zapier creates a task in Asana or a post in Teams.
- Result: You see the email content within your workflow tool.
Why use this automation?
- Maintain flow: Avoid the distraction of opening your full inbox.
- Centralize inputs: View tasks and messages in one interface.
- Collaborate easier: Make emails visible to the team without forwarding.