Direct Answer:

Relying solely on calendar pop ups or email reminders is often ineffective because it is easy to dismiss a browser notification or overlook an email when you are deep in focus mode. If a deadline or meeting is missed it disrupts the workflow of the entire team and causes scheduling conflicts. You need alerts to appear in the communication tool you use most.

Zapier addresses this by triggering an action a set amount of time before an event starts or a task is due. By connecting Google Calendar or your project management tool to Slack you can create a custom alert system that sends a message with a link to the video call or task details. This ensures punctuality and keeps projects on track by bringing the schedule into your active conversation space.

How this automation works

• Trigger: A calendar event is approaching or a task due date arrives.
• Action: Zapier sends a direct message or channel alert in Slack.
• Result: A reminder with relevant links appears in Slack before the event.

Why use this automation?

• Reduce missed meetings: Get alerts where you are most active.
• Automate agenda sharing: Include meeting notes or links in the reminder.
• Keep projects on track: Remind the team of deadlines automatically.

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