Direct Answer:

Scheduling a team meeting often requires a follow up message to the group chat saying Just put time on your calendars please check. If you skip this step people might miss the invite. You need a way to announce the meeting in the place where your team actually talks.

Zapier allows you to link your calendar to the WhatsApp group of your team. When you create an event with a specific tag like Team Sync Zapier posts a message to the group with the time and topic. This ensures high visibility for the meeting and allows the team to acknowledge it immediately with an emoji or reply.

How this automation works

• Trigger: You schedule a specific event type in your calendar.
• Action: Zapier sends a message to the team WhatsApp group.
• Result: The team is notified and aligned instantly.

Why use this automation?

• Boost attendance: Ensure everyone sees the invite.
• Improve communication: Announce meetings where the team is active.
• Reduce admin: Stop sending manual FYI messages.

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