Can I easily send out reminders to clients when I have a new event coming up?
Direct Answer:
No-shows are expensive and frustrating. While Outlook has built-in reminders, they are often generic and easy to ignore. Sending a personal email reminder a few hours before a meeting drastically reduces the chance of a missed appointment, but doing this manually is impossible to sustain.
Zapier automates personalized reminders by triggering a workflow a set time before your Outlook event starts. Claude drafts a friendly, context-aware reminder email (e.g., "Looking forward to discussing [Topic] at [Time]"), and Zapier sends it to the attendee. This personal touch ensures your client remembers the meeting and shows up prepared.
How this automation works
- Trigger: Calendar Event Start in Microsoft Outlook (e.g., 24 hours before).
- Action: Send Prompt in Anthropic (Claude) writes the reminder.
- Result: Send Email in Microsoft Outlook delivers the note.
Why use this automation?
- Cut no-shows: Personal reminders are harder to ignore than system alerts.
- Prep the client: Remind them of what they need to bring.
- Show professionalism: Proactive communication builds confidence.