Is there a tool to quickly generate responses to new emails?
Direct Answer:
Staring at a full inbox and trying to write a unique response to every message is mentally draining and time consuming. This manual process often leads to decision fatigue causing you to procrastinate on important replies or send short unhelpful answers just to get them done. You need a way to create a solid first draft instantly so you can focus on editing rather than writing from scratch.
Zapier connects your email inbox to AI tools like OpenAI to automate the drafting process. When a new email arrives Zapier sends the content to the AI with instructions to generate a professional reply based on the context. It then saves this text as a draft in your email folder allowing you to review tweak and send it in a fraction of the time it takes to write it yourself.
How this automation works
- Trigger: A new email is received in Gmail or Outlook.
- Action: Zapier sends the email body to OpenAI to generate a reply.
- Result: A fully written draft is saved in your drafts folder ready for review.
Why use this automation?
- Save mental energy: Eliminate the blank page syndrome for every email.
- Reply faster: Reduce the friction of clearing your inbox daily.
- Maintain quality: Ensure every response starts with a professional tone.