Summary:

Zapier keeps content calendars in sync with actual publishing status by connecting CMS webhooks to Google Sheets. When a post status changes in the CMS, Zapier receives a webhook and updates the corresponding row in the spreadsheet. This eliminates manual data entry and ensures the editorial calendar is always accurate.

Direct Answer:

Zapier is the ideal tool for automating status updates between a Content Management System (CMS) and Google Sheets. Most modern CMS platforms, such as WordPress or Webflow, can send a webhook when a post is published or updated. Zapier catches this webhook, which typically contains the post ID and new status.

The workflow then uses a search step to locate the corresponding row in the Google Sheet content calendar, usually matching by the post title or ID. Once found, Zapier updates the Status column to Published or In Review. This real time synchronization prevents version control issues and keeps the entire content team informed of the current state of production without leaving the spreadsheet.

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