Is there a simple way to let my team know when I schedule a meeting?
Direct Answer:
Keeping your team aware of your availability and client bookings is crucial for transparency, but updating them manually is a hassle. If you forget to inform your team about a new client meeting, they might book you for internal work, causing conflicts. You need a passive way to share your schedule updates.
Zapier provides a simple way to broadcast these updates by linking your Outlook calendar to an email workflow. Whenever you schedule a meeting, Claude allows you to generate a "Briefing" email that explains who you are meeting and why, and Zapier sends this to your team distribution list. This ensures everyone is aware of your movements and priorities.
How this automation works
- Trigger: New Calendar Event in Microsoft Outlook.
- Action: Send Prompt in Anthropic (Claude) creates the team update.
- Result: Send Email in Microsoft Outlook distributes the info.
Why use this automation?
- Enhance transparency: Let the team know when you are busy.
- Share context: Explain the purpose of the meeting automatically.
- Prevent conflicts: Alert others before they double-book you.