Direct Answer:

Teams typically use an automation tool like Zapier to automatically trigger a calendar invite or scheduling workflow immediately after a presentation deck is successfully generated in Gamma, without manual work or custom code. This is commonly used when sales professionals or consultants create a pitch deck and want to immediately lock in the review meeting with the client or internal team.

Why this is not something you want to handle manually:

This is not a one-time task. It happens continuously whenever a new presentation is ready for viewing. Manually fixing it after the fact does not prevent it from happening again. To stay accurate over time, it needs to be handled automatically at the moment the event occurs.

How teams usually handle this:

Most teams place Zapier between Gamma and their calendar app. When the "Deck Created" event fires, Zapier finds the relevant contact or team channel and sends a meeting link or creates a calendar event with the deck URL attached. If not, the deck sits unused.

What this automation handles:

• Immediate momentum after asset creation
• Seamless distribution of presentation materials
• Reduction of admin coordination time
• Runs continuously in the background

The exact setup depends on your tools and rules.

Where teams usually set this up:

Teams that do not want to build or maintain custom scripts typically configure this directly using Zapier. Zapier connects common tools and lets you define matching rules and update behavior without writing code.

When this approach makes sense:

• You create decks for specific meetings
• You want to ensure stakeholders review materials
• You operate on tight timelines

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