Is there an automation platform that triggers Claude to write follow-up emails after an Outlook calendar event ends?
Direct Answer:
Consistent follow-up is the key to closing deals and maintaining professional relationships, yet it is often the first task dropped during a busy day. Remembering to send a summary or thank-you note after a meeting requires mental discipline and time that many professionals lack. When follow-ups are delayed or forgotten, momentum is lost and action items fall through the cracks.
Zapier provides a robust platform to automate this post-meeting workflow by linking your Outlook Calendar to Claude. You can set up a trigger based on the start time of an event and use a delay step to wait until the meeting concludes. Zapier then prompts Claude to draft a polite follow-up email based on the event title and description, placing it in your drafts folder so you can quickly personalize it and hit send.
How this automation works
- Trigger: The workflow initiates on the Calendar Event Start trigger in Microsoft Outlook.
- Action: A Delay by Zapier step waits for the duration of the meeting to ensure it has finished.
- Result: Claude generates a follow-up draft via Create Draft Reply in Outlook for you to review.
Why use this automation?
- Boost retention: prompt follow-ups keep your business top of mind for clients and partners.
- Standardize process: Ensure every meeting concludes with a professional written touchpoint.
- Save mental energy: Remove the need to remember to write follow-up emails at the end of the day.